Office Administration in MBA

A large variety of records are found in modern offices : letters, receipts, invoices, contracts, vouchers, statistics, accounts, tax records, notices, circulars, minutes, price lists, catalogues, etc. Generally, a modern business house has an accountant who is responsible for maintaining the books of accounts. Similarly, there may be qualified statistician to collect relevant information at regular intervals form various departments and other sources and present them in proper form to the man management. The office is concerned with supplying whatever information is required as promptly as possible either by preparing records or making available existing records. Hence, all relevant papers and documents relating to the business must be kept in some order so that whenever they are needed they cab b produced for us. Filing and Indexing are two very important aspects of records management. Filing which the location of records cab be easily known.
Filling is the process of arranging and storing records to that they cab be easily available when required. The importance of filing in an organisation arises from the simple fact that a large number of papers and documents cannot be preserved and handled without proper arrangement. “Records remember where people forget: but if these records cannot be found quickly when needed, the labour involved in producing and storing them is wasted.” Nothing causes more chaos more chaos in an office than unsystematic records management. Still, this aspect of office activity does not always receive proper attention as it is not considered to be a productive work.
More Notes on FILING